ECM

M-Files: The ECM platform to centralize, secure, and automate your content.

M-Files unifies, secures, and automates your business documents through metadata-driven and AI-powered management. No more silos, duplicates, or uncontrolled versions: every piece of information becomes contextualized, traceable, and securely accessible. With DV DIGITAL, you deploy M-Files in an operational environment tailored to your critical processes.

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Challenges

Challenges

Your challenges

Organizations handle a growing volume of documents, emails, contracts, reports, and product content, often spread across heterogeneous tools. Without a suitable ECM (Enterprise Content Management) platform, risks increase and processes slow down.

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Scattered and difficult-to-find information

Between servers, emails, business tools, and collaborative applications, finding a reliable document becomes time-consuming. Duplicates, incorrect versions, and unorganized files lead to errors, delays, and loss of productivity.

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A fragmented and poorly secured digital experience

Outdated or poorly mastered tools lead to risky practices (shadow IT). Access to information is not always controlled, permissions are static, and external sharing often occurs outside a secure framework, increasing compliance risks.

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Document workflows that are difficult to audit

Approvals, signatures, reviews, and updates often rely on emails or local files. Teams lack visibility into the real status of documents, and traceability becomes complex during audits.

Key features of M-Files

M-Files brings together all the capabilities needed to structure, secure, and automate your document management. Each piece of information is contextualized through metadata, ensuring reliable search, smooth collaboration, and fully controlled workflows.

Metadata-based organization: find the information, not the folder

M-Files organizes content based on what it represents — not where it is stored. Teams can instantly find their documents, even if they come from different sources.

In practice:

  • Classification by type: contract, quote, procedure, plan…
  • Instant multi-criteria search
  • Full version history and traceability
  • Dynamic relationships between documents and business objects

Example: automatically retrieve the released version of a procedure or instruction, even if it circulates across multiple departments.

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Your needs

Vos besoins

M-Files platforms

Three levels to structure, automate, and secure your content

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M-Files Base: structure and secure your document management

M-Files Base provides the foundation of your ECM environment: metadata-based classification, centralized versioning, and simple automation of document processes.

In practice:

  • Metadata-driven architecture
  • Self-hosting or on-premise installation
  • OCR for automatic content extraction
  • Version and history management
  • Configurable access rights without development
  • Integration with office productivity tools

Ideal for: harmonizing document practices, ensuring version reliability, and securing your first document processes.

Modules

M-Files add-on modules

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M-Files Hubshare: secure collaborative workspace

External portal to share documents with your clients, partners, or suppliers while maintaining full control over access.
In practice: project workspaces, comments, tasks, and secure document sharing.

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M-Files Ment: automatic document generation

Creation of complex documents from dynamic templates: contracts, reports, forms, and certificates.
In practice: business templates, dynamic fields, and reduced errors.

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Electronic signature (Adobe Acrobat Sign)

Native integration to accelerate internal and external signatures.
In practice: signature tracking and full auditability.

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M-Files Process Map: process mapping

Visually model your processes, formalize your business steps, and structure your document workflows.
In practice: process maps, steps, approvals, and performance indicators.

Sectors

M-Files for industrial sectors and cross-functional roles

M-Files integrates easily into any type of environment: manufacturing, energy, engineering, services, healthcare, or regulated industries. Thanks to its metadata-based architecture, the platform adapts to quality requirements, document processes, and collaboration methods specific to each field.

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Support

Support

Integrating M-Files is not just about installing software: it means structuring design methods and stabilizing a complete environment.

For more than 25 years, DV DIGITAL has supported industrial companies in their CAD/PLM projects with a Siemens-certified approach.

Conseil et cadrage projet

Certified NX & Siemens expertise

Analysis of your workflows, information sources, volumes, document cycles, and business and regulatory requirements.
Objective: define a robust, scalable ECM architecture tailored to your operational needs.

Intégration et déploiement

Integration & deployment

Configuration of metadata, workflows, permissions, external portals, and connectors (ERP, CRM, Microsoft 365…).
Objective: efficiency, security, and internal adoption.

Formation et montée en compétences

Training & skills development

Modules tailored to different user profiles: quality, engineering methods, legal, IT, and project managers.
Objective: fast and sustainable skill development.

Formation et Support

Training and support

Dedicated assistance, methodological guidance, practice audits, workflow optimization, and support for future developments.
Objective: long-term sustainability and quality of use.

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M-Files ressources

Additional solutions to go further

CONTACT

Accelerate your document management with M-Files

Adopting M-Files means transforming the way you manage, share, and secure information. Metadata, AI, and automated workflows ensure documentation that is always up to date, controlled, and immediately accessible. With DV Digital, you benefit from a pragmatic deployment designed for your operational needs and aligned with your requirements for quality, compliance, and operational performance.

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FAQ

Your questions about M-Files